Pledge cards and posters can be printed from the website under “Campaign Ambassadors”. Pins will be ordered at the end of the campaign once the total amount of employees who requested pins when pledging is determined. Pins will be mailed to Campaign Ambassadors for distribution sometime in late December/early January.
Your W2 will show the total amount you donated to VtSHARES for the year. You will receive an email confirmation once you complete your online pledge that indicates the breakdown of your annual intended donations. For instance, if you donated $100 to the Vermont Food Bank and $100 to the Lund Family Center, your email confirmation will show them as such, however, your W2 will show $200 donated. You'll need the email to list the separate donations on your tax return and the W2 as proof of the total donation. Therefore, please retain both for tax purposes.
Please note that by participating in VtSHARES you commit to fulfill the amount pledged to the nonprofit organization(s) of your choosing. VtSHARES works with the Department of Human Resources Commissioner, the payroll division and the United Ways of Vermont to fulfill and process your pledged amount but a small fee may be deducted by the processing United Way to help cover those pledges that are not fulfilled by employees. Should you become unable to fulfill your pledge, please contact the VtSHARES Coordinating Committee at aoa.vtshares@vermont.gov. Thank you for your participation in the VtSHARES Campaign and know that your support goes a long way in helping those in our local communities.
Yes, a temporary employee may contribute with a one-time donation that is taken out of your first paycheck in January. A paper pledge card would need to be completed and sent via email to AOA.VtSHARES@vermont.gov.
Payroll deductions can only be taken as of the date of your last paycheck. You can use the payroll deduction option by calculating how much you want to spend, totaling the weeks you will be paid and dividing the amount by the total number of pay dates you want to spend, as if it was the full 26 weeks. The total expected to be received will then be higher, but the amount given will equal your weeks paid. For example, I plan to retire mid-year, therefore I'll only work 13 pay periods. I'd like to pledge $260 total. Your pledge should be $20 per week for an annual donation amount of $520 (26 pay periods x $20/pay period). Since you'll only be working for 13 pay periods, you'll only actually pledge $260 (13 pay periods x $20/pay period). An alternative would be to make a one-time donation to be taken out of your very first paycheck in January.
A listing of employees who checked the box is generated from our VtSHARES Campaign database. The listing is sent to the Umbrella organization containing the nonprofit organization, who then passes the information along accordingly. Each nonprofit is then requested to send a letter of acknowledgment. The State of Vermont does not dictate what the acknowledgment should look like, say, when it should be sent, nor do we get copies.
The first full pay period of the calendar year. For years with 27 pay periods, the VtSHARES payroll deductions will be processed for 26 pay periods with either the first pay period in January or the last in December skipped.
Send completed cards to your agency/department Campaign Ambassador or email vtshares@vermont.gov.
No, VtSHARES contributions are deducted after state and federal taxes have been taken out.
Each gift is confidential. The gift, no matter the amount, should be an amount for which the employee is comfortable.
